Service-oriented businesses entail a lot of processes and many firms are spending a majority of their resources on operations and maintenance. However, to achieve a better focus on client needs and productivity, offices are shifting towards digitized and automated modes for better efficiency. Software specially designed for small businesses and service-providing firms is making a big difference. From case filing and documentation to remote access and automated reporting, businesses like law firms are enjoying the benefits of an integrated case management system. Here are some advantages of the latest case management systems.
Manage Your Documents
The document management function forms the core of the system. Your files, which include emails, documents, letters of communication, scanned materials and images, will be organized. Access permissions can be given accordingly to reduce the probabilities of information leaks.
Since most offices use Microsoft Office for their documentation work, it makes perfect sense to have the option of integrating your document management system with MS Office and Excel for smoother operations.
Searching for files is also much easier in an integrated system. A smart search system allows you to retrieve important documents by just filling in keywords or categories. A case management system also includes a user-friendly dashboard where you can use shortcuts to access your most important files.
Fee Earner Work Delegation
With a case management system, you will have an easier time tracking work that has been assigned to interns and temporary staff like fee earners in legal firms. Time stamps at important parts of a case help determine the resources spent and needed for similar work. You will have more detailed and accurate data on the work capacity of the employees and ease your task delegation duties in the long run.
Flexibility and Security
Whether you are out of town or enjoying some good time at home, your important documents are just a click away. A cloud-based case management system takes out the physical distance from the equation for most of your regular processes. You can access files at any time of the day from any location. Password-protected access adds a major security layer to your day-to-day functioning.
Faster access to files and dashboard functionalities allow for better reporting. Whether it is accounts or targets related, company executives can pull together more information or set up automated functions that pull out the most used reports or data.
The workflow too, is more streamlined with case management software smart automation. You can set up auto-detect and ‘email save’ features, generate monthly reports based on multiple criteria and even automate tasks for specified actions using template documents.
Case Management – Save on Resources
The time spent on retrieving documents in an unorganized office can add up to a lot of time. Fragmented access also leads to duplicates which can cause errors when updates and related communication are not in sync.
Automation will save you a lot of time. The billing process will be simplified because of calendar functions and time stamps and your firm staff can focus their energies on more productive tasks. Another way a case management system helps is that you get timely reminders regarding deadlines rather than try to keep track of them manually.
You can also add a print management system which controls the printing functions in an office. This way you can monitor the supplies being used for printouts – e.g. paper, ink. The best companies offer a print audit so you can have clearer insights into how you can reduce operational costs with a more integrated printing set-up.
Case management software provides functions that go way beyond just storing files and providing remote access. An interactive dashboard provides high-level updates on how your tasks are proceeding and you can also track cases online.
Get Your Accounting Woes Sorted
Apart from a good case management suite, many UK companies have turned to the latest technology to help them cope with increasing workloads and in general, make office life easier. Accounting software is also in high demand as prudent firm partners and business owners are realizing the virtues of efficient and error-free accounting. Interactive systems can be customized to suit the specific case requirements of the firm.
Reporting becomes much easier with accounting software. From VAT and audit trails to automated reporting and compliance checks, smart accounting solutions will elevate the operational efficiency of your firm and impress the clients with the speed of delivery. Other features like remote and secure permission-based access also add to the convenience and reassurances of accounting systems.
Case management systems are the driving force behind some of the top businesses in the UK. More than an option, they have become a necessity to keep companies competitive in this changing economic landscape.